Why planned maintenance saves you more money than ‘reactive’ maintenance

Correctly maintaining a building can be an expensive process, so it’s not surprising that some building owners and managers are tempted to look for short-cuts. Often, it’s their planned maintenance schedule that they look to slash costs from, thinking that they’ll just cough up for maintenance after something breaks, fails or goes wrong. Unfortunately, this short-sighted approach can end up costing a lot more money down the track – and inevitably creates bigger headaches for the building owner, occupants, manager and staff alike.  Planning your maintenance makes sense on many levels – and with the right support and guidance, it is a simple process.

What are the benefits of planned maintenance?

Planned maintenance involves scheduling work months or even years in advance. This work can be preventative in nature, or it may involve planning to replace small components as they age but before they break down completely.  Building managers who undertake regular planned maintenance get the benefit of being able to see patterns forming in their building’s maintenance cycle. This is known as understanding a building’s ‘personality’ and is vital to properly addressing the maintenance needs of your building over time.

At National Projects, we also conduct surveys of the buildings we work on if they’re new, or their maintenance history is not yet known. This allows us to see wear and tear ahead of time and plan to fix it before any damage is done.  We also provide monthly reports outlining upcoming maintenance needs for your building, allowing you to schedule and plan for this work in advance.

Save money by planning your maintenance

By scheduling work in advance, you avoid paying call-out fees and weekend rates and will end up paying a lot less to keep your facility ship-shape.  For example, planned maintenance is usually done with the services of a subcontractor or trades person only. When it’s a reactive job, you’ll have a call-out fee to pay too – and you may be paying both fees for after hours if your issue hasn’t happened between the hours of 9-5 on a weekday.

Planning your maintenance in advance also reduces the risk of experiencing building down-time –  having to vacate tenancies or shift workers for extended periods of time while major reactive projects are completed. Scheduling this work in advance allows you to fit in in manageable chunks around the needs of your occupants, which keeps everyone happy and saves you another potential costly headache.  By planning for maintenance and proactively working to address any potential issues in your building before they arise, you’ll end up saving money from your maintenance budget over time.  If a piece of equipment is found to be faulty in one place, it can be examined in other places before it has a chance to fail. You’re also more likely to avoid potentially small issues going on to be become bigger ones which require a bigger outlay to fix.  For example, maintaining plumbing proactively may prevent expensive water leaks.

Ask yourself: How much does your building manager really know?

You may have the best and most competent manager in the world for your facility, but there’s likely still aspects of your building that they don’t fully comprehend. Buildings are complicated entities and it’s impossible for anyone to fully understand the ins and outs of every piece of equipment and every system installed.  By having a planned maintenance schedule in place, you’re removing the guesswork for your manager. An expert assessment of your facility is undertaken and a plan is written to suit. This eliminates the risk of essential work being missed and costs spiraling quickly when things do go wrong.  While all building owners will be familiar with reactive maintenance, unfortunately far too few regularly undertake planned maintenance. If you’re unsure of how planned maintenance can help you, or would like to speak to our team about how our assessment, review and reporting processes can take away a lot of the headaches of maintaining a building, please get in touch with National Projects today. Our friendly team would be only too happy to work with you to develop a plan that suits your building’s needs and budget – and will end up saving you a lot of headaches and expense down the line.